DMI

  • Executive Assistant

    Posted Date 3 weeks ago(9/25/2018 5:42 AM)
    ID
    2018-16089
    Area of Expertise
    Operations
    Location
    IN-Noida
  • About DMI

    ABOUT DMI

     

    DMI, the world’s first end-to-end mobility company, combines all the skills and services necessary to deliver mobile enterprise solutions. Built to reinvent business through mobility, DMI has expertise in mobile strategy, UX, web, and app development, omni-channel commerce, brand and marketing, big data management and analytics, and secure device and app management. The company’s unique, integrated approach to mobility has resulted in dramatic growth as well as an expanding client base, which includes hundreds of Fortune 1000 commercial clients and all fifteen U.S. Federal Departments. DMI is headquartered in Washington DC area, with satellite offices around the world. Additional information is available at www.dminc.com and on LinkedInTwitterFacebook, and Google+.

     

    About the Opportunity

    The candidate is expected to assist DMI’s Senior Leader of Commercial Business base out of United States, Candidate would be required to proactively plan and directs all administrative activities such as managing communication, calendar, travel planning, coordination, follow-ups, events and associated logistics, and general administrative duties as required. With an analytical, detailed oriented and forward thinking mindset, the candidate would need to manage the aforesaid tasks and identify critical issues to share with the senior executive. Successful candidate will have excellent verbal, written communication and persuasion skills as role will require to developing and building strong internal working relationships,

    Qualifications

    PRIMARY ROLE AND RESPONSIBILITIES

    • Protects the integrity of confidential information for all matters
    • Advise leader and team of important business affairs including follow ups
    • Able to work behind the scenes to solve problems and deal with administrative issues.
    • Works on ad- hoc projects and support key events such as directs meetings and division wide initiatives
    • Coordinates and details travel arrangements and itineraries
    • Manage ad-hoc reports and correspondence
    • Schedules meetings and appointments for senior-level officers and executive job candidates
    • Step in meetings to take notes, and able to understand the critical issues/information to share back with team
    • Identify when a meeting is needed and include the right people
    • Creates meeting and conference materials using presentation software, including Prezi, PowerPoint, etc.
    • Manage incoming telephone calls and inquiries; handles or routes calls appropriately with professionalism at all times
    • Reviews expense reports, check requests and invoices for accuracy
    • Interacts with all levels of management, corporate clients, and business community leaders
    • Ensures department’s document filing is kept up-to-date and the filing system is maintained properly
    • Performs other general office and administrative tasks as required by the position

     

    REQUIRED SKILLS

    • Must possess the highest regard for confidentiality and professionalism
    • Strong attention to detail
    • Self-motivated with strong organizational skills; Able to prioritize work and meet deadlines; Perform in a fast-paced environment, handle multiple tasks and available extended hours for any exigencies and function as an integral part of a team with minimal supervision
    • Demonstrate excellent analytical mindset; Resourceful and able to solve problems with minimal supervision
    • Good grasp of executive administrative requirements
    • Good grasp with travel planning, booking and ability to anticipate travel needs, mitigate issues, and collaborate with appropriate resources to resolve in a timely manner
    • Excellent working knowledge of Microsoft Office ( Word, Excel, Outlook, PowerPoint, etc. )
    • Build relations in multiple levels; seen as a trusted advisor and partner
    • Ability to partner and collaborate with other executive assistants and team members in a proactive and positive manner
    • Ability to effectively communicate both verbally and written with all levels within the organization

     

    DESIRED SKILLS

    • Knowledge of, private software applications and technology, including networks and databases will be an added advantage
    • Have experience in working for US or Europe based leaders for extended period of time

     

    • REQUIRED QUALIFICATIONS
      Bachelor’s degree in relevant field or minimum of 5-year work experience in a prior executive assistantor office management position supporting Senior or Executive Leadership or Office/ Business Management

     

    WORK LOCATION
    Noida, India

     

    Working Hours - 2 pm to 11 pm ( Open to Work-from-Home option )

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